Microsoft will be turning off Basic Authentication for Microsoft 365 Exchange Online for all tenants starting from October 1st 2022. Microsoft previously confirmed this change in September 2021, in response to more sophisticated cyber criminal activity targeting less secure protocols such as Basic Authentication. Modern Authentication, using the more secure OAuth 2.0 token based authentication protocol, has been available for some time and is the preferred authentication method for all Microsoft 365 services.
What does this mean for you? If you are still using Basic Authentication for any devices or applications to connect to Microsoft 365 Exchange services, then these will stop working from the 1st October onwards. You are advised to identify whether you do have any devices or applications that still use Basic Authentication, and upgrade or replace these before October 1st. To help you with this identification, Microsoft are providing usage reporting in the Microsoft 365 Message Centre.
Basic Authentication for Exchange Online may still be in use if you are using any of the following devices or applications:
Some third-party email applications on Windows, Mac or mobile devices (Android and iOS)
Older versions of Outlook for Windows or Mac
Older mobile devices that do not support Outlook for Android or iOS
Older multi-function printers and photocopiers
Any application or device configured to use POP or IMAP for mailbox access.
If you think this may affect you and need assistance with it, don’t hesitate to contact us.
Why Microsoft 365 Customers Need a Backup Solution
Many business owners using Microsoft 365 believe that their data is totally secure. The reality, however, is a different story. Although Microsoft offers many benefits in productivity, efficiency, and collaboration with Microsoft 365, the company doesn’t provide users with a comprehensive backup system for their underlying data. SkyKick Cloud Backup from 1Call can fill that data protection gap for Microsoft 365.
Hacking and theft, user error, and unauthorised insider actions all put user data at risk in the cloud. While companies do their best to prepare and protect against these problems, no plan is foolproof, and stories of data loss are far from rare, with the average data breach costing small businesses US$149,000. About 32% of companies get hit by data loss in the cloud, with the most common cause being deletion. Although nearly two-thirds of data loss is accidental, 20% is lost to malicious intent, including hackers.
Cloud Backup Saves Data, Time, and Money
Cloud backup can be the difference between a slight blip and a disaster, and it can offer end customers a way to mitigate these risks. For example, data stored in a user’s OneDrive is automatically deleted thirty days after the account’s license is removed; many times businesses do not realise that users have been storing important documents in their OneDrive instead of SharePoint until it is too late. SkyKick Cloud Backup retains OneDrive data indefinitely, so this sort of information can be restored even after Microsoft have deleted it.
Similarly, deleting a Microsoft 365 Group automatically deletes all of the SharePoint and OneDrive data associated with the group; an innocent group cleanup can inadvertently and easily delete thousands of group documents and files. This information can be recoverable from the recycling bin for a while, but this would have had to have been done before permanent deletion by Microsoft occurs. Luckily, backing up group SharePoint files with SkyKick’s Cloud Backup would mean that all the files can be restored within minutes or hours — a significant improvement in efficiency and security.
Ransomware is another issue facing SMBs across the globe. Although it has become more sophisticated, many schemes are still simple and catch users off guard. The recent hack of the Waikato District Health Board here in New Zealand should offer a salutary example of how even well-resourced organisations can succumb to ransomware, and how difficult it can be to recover once hit.
The fact is that having only one copy of important data is asking for trouble, whether it’s stored in the cloud or elsewhere. If your data isn’t backed up, you could be facing not only a loss of productivity as you scramble to rebuild, but also a loss in revenue and reputation.
Microsoft 365 is an excellent service that gives you access to your data from virtually any place at any time — and across many devices. As a software-as-a-service (SaaS) built on the industry-leading Azure public cloud, Microsoft 365 offers users high reliability, geographic redundancy, secure connectivity, and basic data retention capability.
This should not, however, be confused with a comprehensive data protection solution. Microsoft does not back up Microsoft 365 user data, so it recommends that customers use third-party solutions. Furthermore, Microsoft doesn’t protect data from common issues like file corruption or everyday human error. Nor does it offer a way to easily revert to older versions if something goes wrong beyond their normal data retention policy.
SkyKick Cloud Backup from 1Call Is Easy to Use, and Recovery Is Fast
Not all backups are created equal, however. When looking into a solution that can protect your data stored in the cloud, there are a few fundamental questions you should be asking your vendor:
What data is actually being backed up?
How is the backup data being stored and protected?
How often is data backed up, and how long is each backup version kept?
How easy is the data restoration process?
SkyKick Cloud Backup from 1Call is a flexible, agile, and reliable solution that offers comprehensive data protection across the full Microsoft 365 tenant, unlimited storage and retention of user data, and a hassle-free setup and run experience. And data recovery, when needed, happens fast, which gets your company up and running with minimum downtime. Contact us for more information or to explore your options.
For UK-based business iSalon, protecting sensitive customer data is their top priority. iSalon provides software and management systems to over 2,000 hair salons, and most of their customers are small business owners who have poured their life savings into their companies.
iSalon depends on security technology from Microsoft 365 Business to defend against information loss and cyberattacks like malware and malicious URLs. And with employees scattered across the UK, collaboration and productivity tools keep employees connected and engaged.
Learn how iSalon use Microsoft 365 Business to protect their business with this short video.
Contact Us for more information on how Microsoft 365 Business could help protect your business, or
Book a free Initial Online Technology Consultation with us to discuss your cloud security needs.
Microsoft 365 is an integrated solution that brings together best-in-class productivity tools, security, and device management capabilities for small to medium-sized businesses.
Microsoft 365 Business includes all of the features of Office 365 Business Premium (installed Office, Office Web Apps, OneDrive, Exchange Mailbox, SharePoint & Teams), plus Windows 10 Pro (latest version), plus Microsoft AutoPilot & Intune for simplified deployment and management. Microsoft 365 Business costs just $30.20 per month and can be used to replace an existing Office 365 subscription. So if you already have Office 365 Premium you can upgrade to Microsoft 365 Business for just $11.30 per month more. Tip: If you have existing Windows 7 devices part way through their life-cycle then Microsoft 365 offers the most economical option to upgrade to Windows 10.
Our advice is to start planning now, and make the shift to a modern desktop before the end of service for Windows 7 and Office 2010. Contact us now for obligation free advice on the best strategy for your business.